Section 1. Title and Area

1.1 The title of the branch shall be the Federal Superannuates National Association (FSNA), Cornwall Branch.

1.2 The area over which the Branch has jurisdiction consists of the provincial counties of Stormont, Dundas and Glengarry and Prescott Russell.

Section 2. Aims and Objectives

2.1 The aims and objectives of the Branch are the same as those prescribed for the Association in its Corporate Constitution and are reproduced for ready reference below.

2.1.1 To advocate legislation and regulations beneficial to annuitants and potential annuitants of the Public Service of Canada, Canadian Forces, Royal Canadian Mounted Police and other federal agencies or bodies deemed to form part of the Public Service for purposes of the Superannuation Act.

2.1.2 To oppose legislation and regulations inimical to those persons described in 2.1.1.

2.1.3 To promote the general welfare of those persons described in 2.1.1.

2.1.4 To inform and assist annuitants described in 2.1.1. with regard to their rights as annuitants.

2.1.5 To cooperate with other organizations in the furtherance of mutual objectives.

Section 3. Membership

3.1 Any person in receipt of an annuity in his or her name as a result of contributions made under the Public Service Superannuation Act, the Canadian Forces Superannuation Act or the Royal Canadian Mounted Police Superannuation Act, is qualified to be a member.

3.2 The spouse or surviving spouse of any former contributor who qualified for membership under article 3.1, also qualifies to be a member. (Amended 20 May 99)

3.3 A person who is the spouse of a member qualified under 3.1 and who is not in receipt of an annuity in his or her name is entitled to be a spousal member, with full membership privileges.

3.4 Associate membership may be offered to future superannuates upon payment of the appropriate fees to the Branch. Such person shall not hold any elected office in the Branch nor be entitled to vote.

3.5 A person who qualifies for membership becomes a member upon acceptance of a written application together with payment of the required fee to any Branch or National Officer, or upon National Office acceptance of an authorization for dues deduction at source (DDS) for membership fees. (Amended 20 May 99)

3.6 A person ceases to be a member upon death, submission of written resignation or upon being dropped from the rolls for non-payment of dues.

Section 4. Dues and Assessments

4.1 The membership year and fiscal year shall be the calendar year.

4.2 Unless otherwise indicated, all membership dues, which are set and approved by a national convention, shall be either collected by the Branch, forwarded to the National Office or authorized to be deducted at source (DDS). (Amended 20 May 99)

4.3 Membership, spousal membership and associate membership dues shall be payable on or before the 15th of January in each calendar year.

4.4 Additional assessments may be requested at any time by the Executive Committee at any time subject to the approval of the Board of Directors and a General Meeting.

4.5 Any member whose dues are in arrears in excess of 3 months may, after due notice, be dropped from the rolls.

Section 5. Election of Officers

5.1 Elections shall be held at the Annual General Meeting of each calendar year for all Officers and Directors of the Cornwall Branch.

5.2 The elected officers of the Branch shall be the President, Vice President of Administration, Vice President of Membership, Secretary, Treasurer and five Directors. (Amended 20 May 99)

5.3 Every officer must be a member or spousal member of the Branch in good standing.

5.4 The Executive Committee will form a three member Nominating Committee at least six weeks prior to elections to solicit nominations for the executive offices.

5.5 Nominations may be invited from the floor at the Annual General Meeting. Nominations shall be called three consecutive times before closing nominations for each office.

5.6 Elected officers shall assume the management of the Branch for a one year term beginning on January 1st of each year.

Section 6. Branch Committees and Board

6.1 The Executive Committee shall consist of the President, First and Second Vice-Presidents, Secretary, Treasurer and Immediate Past President (ex-officio).

6.2 The Board of Directors shall consist of the Executive Committee and the five Directors.

6.3 Special Committees may be established by the Executive Committee with the approval of the Board of Directors.

Section 7. Duties of Officers

7.1 The President is the chief executive officer of the Branch and is responsible for the execution of its policies and functioning.

7.2 The President shall preside at all meetings of the Executive Committee, Board of Directors and General Membership.

7.3 The Vice-Presidents, in order of precedence, shall perform the duties of the President in the event his/her absence and chair special committees as established by the Executive Committee..

7.4 The Second Vice-President shall chair the Branch Membership Committee.

7.5 The Secretary shall have charge of all papers and correspondence and keep a record of all proceedings of all Branch meetings.

7.6 The Treasurer shall keep a record of the membership and financial transactions of the Branch.

7.7 The Treasurer shall receive all monies of the Branch, issue receipts for all monies received and deposit all such monies in a financial institution as designated by the Executive Committee.

7.8 The Treasurer shall have signing authority and make payments and disbursements, co-signed by one other officer, as directed by the Executive Committee.

7.9 The Treasurer shall provide current financial statements to the Board of Directors at each Board meeting and provide an audited annual financial statement at a General Meeting once each year.

7.10 Directors shall assist the President in the discharge of his/her duties and chair special committees as established by the Board of Directors.

Section 8. Meetings

8.1 The Executive Committee shall meet at least four times per year with a minimum of four members present.

8.2 The Board of Directors shall meet at least twice a year with a quorum of five members.

8.3 There shall be a minimum of two General Meetings each year, one of which will be held in October and designated as the Annual General Meeting.

8.4 A General Meeting may be called at any time by the Executive Committee or by a written request to the Executive Committee signed by a minimum of 25 members in good standing.

8.5 Members shall be given a minimum of 15 days notice of the date, time and place of a General Meeting.

8.6 A quorum for a General Meeting shall be not less than 10 percent of the members in good standing.

8.7 The election of officers for the following year and the appointment of an auditor shall take place at the Annual General Meeting.

8.8 Bourinot's Rules of Order shall govern all formal meetings of the Branch.

8.9 Only members in good standing are eligible to vote and voting by proxy shall not be allowed at any branch meeting.

8.10 In the event of a tie vote on a motion, the motion is defeated.

8.11 The order of business at the Annual General Meeting shall be as follows, unless varied by the President or by a motion from the floor:

1) Call to Order

2) Roll call and recording of members present

3) Reading and acceptance of the minutes of the last General Meeting.

4) Business arising from the minutes

5) Report of officers

6) Report of committees

7) Correspondence

8) New Business

9) Report of the nominating committee

10) Nominations from the floor

11) Elections and installation of officers

12) Adjournment

8.12 Certified copies of the minutes of the Branch Annual Meeting will be forwarded to the Regional Director and National Executive Director within 30 days of the meeting.

8.13 Any Branch member is entitled to have access to the records and statements of the Branch upon request.

Section 9. Auditors

9.1 An auditor shall be appointed annually to examine and audit the books and accounts of the Branch and shall, on completion of examination, submit an Auditor's Report to the Board of Directors for acceptance and presentation at a Branch General Meeting.

9.2 Copies of the audited financial statements for the preceding year, including the names and addresses of all banking institutions with which the Branch deals and the account numbers of all accounts maintained in such institutions, shall be forwarded to the National Executive Director within 30 days of being accepted at a Branch General Meeting.

Section 10. Discipline

10.1 The Board may recommend to the National Executive Committee the suspension of any Officer or member of the Branch whose actions are considered by the Board or by a General Meeting of the Branch to be prejudicial to the welfare of the Association.

Section 11. Amendment of By-laws

11.1 Branch by-laws may be amended by a two-thirds majority of those voting at a General Meeting of the Branch providing a written notice of motion has been presented to the general membership at least 15 days prior to the meeting.

SIGNED

GEORGE McGOWAN

President

Secretary

Approved by the FSNA National Office

JEAN GUY SOULIERE

National Executive Director

22 MAY 1997

Date

Oath of Office

I (name of person), having been elected an officer of the Cornwall Branch of the Federal Superannuates National Association, solemnly declare that I shall fulfill the duties of office, maintain and uphold the integrity and dignity of the Association, and adhere to the communications policy of the Association.